Important Notice
On November 8, 2021, a new regulation went into effect requiring visas and other documents for all foreigners visiting Japan.
Due to the covid-19 pandemic, it is difficult to complete the arrangements within about a month before the conference due to the lengthy procedures. In consideration of this situation, we are kindly requesting all foreign participants residing abroad to participate and present their papers online.

Flights to Okayama

Direct flights from abroad
From Shanghai Pudong International Airport: Approx. 3 hr 10 min

From Hong Kong International Airport:             Approx.  4 hr 50 min

From Taiwan Taoyuan International Airport:    Approx. 3 hr 35 min

From Incheon International Airport:                   Approx. 1 hr 30 min

Connecting and Domestic flights

Connecting and Domestic Flights from Major International Airports in Japan are only from Tokyo (Haneda), Sapporo and Okinawa.

From Airport

From Okayama Momotaro Airport, please take  Airport Bus to Okayama Station, which takes about 30-40 minutes.

Japan Rail Pass

JAPAN RAIL PASS, a joint offering of the six companies comprising the Japan Railways Group (JR Group), is the most economical means of traveling throughout Japan by rail.
JR has three types of Shinkansen (bullet train) services, “NOZOMI”, “HIKARI”, and “KODAMA”. “NOZOMI” is the fastest, “HIKARI” is faster and “KODAMA” is fast which stops all stations.
There are some restrictions on use; for example, JAPAN RAIL PASS cannot be used for travel on “NOZOMI” and “MIZUHO” trains on the Tokaido, Sanyo, and Kyushu Shinkansen lines.

There are two types of JAPAN RAIL PASS: Green (for superior-class Green cars), and Ordinary. Each of these types is available as a 7-day, 14-day, or 21-day PASS.
For example, prices of Exchange Orders of 7-days PASS are 39,600 Yen for Green cars and 29,650 Yen  for Ordinary cars.
Please click the left button to get more detailed and latest information.

If you buy a normal ticket of “NOZOMI” from Tokyo to Okayama, it costs about18,000Yen (Ordinary car with Reserved seat) and takes about 3 hr 20 min . In case of “HIKARI”, it costs about 17,000Yen and takes about 4 hr 15 min.
If you have plans to visit several cities such as Tokyo, Kyoto, Osaka, Sendai etc. using Japan Rail, “Japan Rail Pass” must be very economical.

VISA Information

The following information is cited from the official WEB site of Ministry of Foreign Affairs, Japan.
Please visit the official WEB site for further and latest information of VISA.

As of September 2019, Japan has taken measures concerning the Visa Exemption Arrangements with 68 countries and regions as the chart shown in the official WEB site. Nationals and citizens of those countries and regions shown in the official WEB site are not required to obtain visas to enter Japan when their visits are tourism, commerce, conferences, visiting relatives/ acquaintances, etc. However, when foreign nationals engage in paid activities in Japan, or their periods of stay exceed those stipulated in each country’s arrangement of short-term stay, visas will be required to enter Japan.

Invitation letter for VISA

If you require a letter of invitation for your VISA application, please submit a request for a letter of invitation to TBD.
Please provide the following information in your request:

  • Your full name (Please specify family name in upper case letters and given name in lower case letters)
  • Personal address
  • Gender
  • Title (Dr., Professor, Mr., Mrs., Miss, Ms, etc.)
  • Birthday (YYYY/MM/DD)
  • Affiliation
  • Nationality
  • Passport No.
  • Date of expiry